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![]() Pick Up The Phone
If you’ve been guilty of this in the past, here is a technique you can use that was not borrowed from Steven Covey or any other business or time-management guru. This is something we all probably learned (or should have learned) in kindergarten. It is simple manners that when applied can take your business to new heights.
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When you first get to your office or shop in the morning, gather all of your phone messages from the day or night before and sit down with them. Now, if the person calling requested a return phone call… are you ready… CALL THEM BACK. It is not a difficult thing to do. If it is not a person you have time for, call them and let them know that you don’t have the time right now. If it is a sales call and you are not interested, call them and let them know. If it is a bill collector and you are not ready to pay, call them and let them know.
One of the reasons we are so reluctant to return phone calls is because we think that it will take a lot of precious time we don’t have. This is only a perception. We do have the time and in this case, we control the time. Your friends might not even tell you this, but I will: Not returning the call because you don’t find it a priority is only giving yourself an excuse to be rude. Before you stop reading, let me explain what you are missing out on.
Sales calls
If you are somewhat interested in what the salesperson has to offer, but not ready to buy, let them know that you are not ready. Give them a date in the future that they should try calling you back. Be professional and courteous. A friend of mine who is in government work was always kind and professional to the salespeople who tried to sell him computer systems and software. When it came time for an election, these salespeople stood behind him and even contributed to his campaign. He has yet to purchase anything from them.
You may not get elected to office, but salespeople will remember your professionalism and may help you generate leads or help you solve problems in your shop. It could happen, but even if it doesn’t; rise above the average in today’s business world and be professional.
Missed opportunities
Returning a phone call only seems like a time-waster. On average, a return phone call takes about three minutes. Here is an idea that will help you to manage your return phone call time. Buy a cheap egg timer or if you can find one, get one of those sand, hour-glass timers, and limit your return phone calls to three minutes. If the other person tries to exceed that time let them know that you would love to continue the chat, but you have deadlines to meet, (unless of course, it is a sales lead).
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Another missed opportunity could be someone who requires a return call, but is looking for something your business does not provide. Have a referral list handy to use so that you can send that person to the business that can help them. Once you have a list started, contact these companies and ask them to reciprocate. You could generate business without even advertising. This referral system has been around for a very long time, but we have gotten away from it because of the “lack-of-time” excuse, pride, and not knowing other businesses in our communities.
Establishing structure
Setting an example for all to see is not the only reason for returning phone calls, but it is a darn good one. This simple act builds and reinforces integrity--- something desperately missing in the world today. Keep in mind that even though the call may not be all that important to you, it was important to the person who stopped what they were doing, took the time to look up your name and/or company name, and made the call. Some forethought was there prior to the call being made and this person actually had YOU on their mind for a short period of their life. Shouldn’t they be given the same consideration as well?
Tit for tat The next time you get a phone message to return the call, please take the time to do so. It costs you very little (remember the egg timer) and could profit you and your business greatly.
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